A date hasn’t been set to continue the fine-tuning process for the IEEE Xplore articles because some authors have yet to confirm the appearance of their works and the CLEI2026 conference ID hasn’t been activated. The date for the preparation of the final version will be announced shorty.

The following instructions apply for the authors of articles accepted in the 5 CLEI 2026 and TLISC tracks about how to prepare and send the final version of their manuscripts for publishing. They must follow the instructions in the Camera-ReaCamera-Ready manualdy manual to issue the final version. Additionally, the published articles must be presented during the conference.

It is important to follow the steps specified below:

  • Step 1: Make improvements to your article according to the reviewers’ recommendations.
  • Step 2: Format the final version of your article according to IEEE style.
  • Step 3: Generate a compatible PDF file for your article using the PDF eXpress service.
  • Step 4: Complete and sign the Copyright form.
  • Step 5: Submit the final version of your article.

It is mandatory to comply with all of these steps and submit the final version, with a deadline to be announced soon, to publish your article in IEEE Xplore.

Each of these steps is explained in detail below.

Step 2: Format the final version of your article according to IEEE style:

The formatting instructions provided in this section MUST be strictly followed for your article to be included in the proceedings for publication in IEEE Xplore.

The reference format for the final version of articles is the IEEE standard (Manuscript Templates for Conference Proceedings). Be sure to review and correct the document format according to this template.

  • Submit articles in two columns, single-spaced, letter-size (8.5″ x 11″).
  • Figure titles should be centered below the figure.
  • Table titles should be centered above the figure.
  • Use IEEE style for bibliographic references.
  • The maximum article extension is 10 pages for full papers and 4 for WIP papers.
  • Ensure that figures and tables have high resolution and that their text is easily readable. Articles with low-resolution figures or tables may be rejected by IEEE Xplore.
  • Do not include page numbers in your manuscript.
  • Do not apply security settings to your PDF file.
  • Only PDF files (preferably generated by the IEEE PDF eXpress service) are accepted.
  • Copyright Notice: The copyright notice (ISBN + year + price + IEEE) that appears at the bottom of the first page of IEEE published papers will be added by the Conference Secretariat. On the registration form, you will be asked to select the type of copyright notice that corresponds to your paper.

Articles must have ONLY ONE title (in English), ONLY ONE abstract (in English), and ONLY ONE index-terms list (in English). That is, if your article is written in Spanish or Portuguese, the title, abstract, and index-terms list must be in English. Do not include a second title (in Spanish or Portuguese), a second abstract (in Spanish or Portuguese), or a second keyword list (in Spanish or Portuguese).

Other common issues encountered in past submissions relate to the proper formatting of the title, authors, affiliations, and abstract. Please note:

  • Use capital letters in the article title (main words with the first letter capitalized and minor words with lowercase).
  • Author names should not be numbered; do not include any numbered sequence when specifying the article’s authors. Authors with different affiliations should not be grouped in the same column; they should be listed separately in different columns.
  • Affiliations should include the organization name, city, country, email address, or ORCID.
  • In the abstract, write: Abstract – “abstract in English” (paragraphs only, do not use subdivisions with titles).
  • In the keywords, write: Index Terms – “keywords in English.”

Step 3: Generate a compatible PDF file for your article using the PDF eXpress service:


The final version of the paper must be submitted as an IEEE Xplore-compatible PDF file. Even if you can generate an IEEE Xplore-compatible PDF file using other means, you must use the IEEE PDF eXpress service to verify compatibility. PDF eXpress is a free service for IEEE conferences, allowing authors to generate IEEE Xplore-compatible PDF files (conversion feature) or to verify that author-generated PDF files are IEEE Xplore-compatible (verification feature).

If you want to submit a source file to PDF eXpress for conversion, PDF eXpress can convert the following file types to PDF: Postscript, Microsoft Word, Freelance, PageMaker, FrameMaker, TeX/LaTeX (supporting files are required), WordPerfect, QuarkXpress, Rich Text Format, and Word Pro.

Instructions for using PDF eXpress:
If you already have a PDF eXpress account, access the PDF eXpress website by going to IEEE PDF eXpress (https://ieee-pdf-express.org/account/login?) and entering 71971 as your conference ID.
If you do not yet have a PDF eXpress account, you can create one by following these steps:

1. Go to the PDF eXpress website.
2. Click the “Create account” link.
3. Enter 71971 in the “Conference ID” field.
4. Enter your email address and confirm it.
5. Choose a Password.
6. Click the “Submit” button to continue and enter the additional information requested. (You will receive an email confirming the successful creation of your account.)

Now that you have a PDF eXpress account, for each article you want to generate, do the following:

1. Log in to the Dashboard and click the “Create New Title” button.

2. Enter a text that identifies your article (use the easychair ID or title of your article)


3. PDF eXpress will display a small table with summary information about the uploaded file. To convert or approve your article, review the icons on the right. The first converts from Word or LaTeX to PDF. The second icon allows you to validate a PDF. For example, if you have a DOC or DOCX file with your article, you need the conversion function (first icon), but if you have a PDF file generated on your own, you only need the verification function (second icon).

4. You will receive an email with the verified file (verification feature) or the resulting PDF file (conversion feature). If you used the verification feature, the email will specify whether your PDF file passed or failed the IEEE Xplore compatibility check. If you verified a PDF, you will also see its review status, which should indicate “Approved” to be correct.

Step 4: Complete and sign the Copyright form

The corresponding author of each accepted article must complete the copyright form by July 15, 2026, for their article to be indexed by IEEE Xplore. This time, the electronic system (IEEE Electronic Copyright Form – eCF) will be used. When completing the form, it is important to check that the article title and authors match the final manuscript. Otherwise, the paper may be rejected once submitted to IEEE Xplore.

  • You must log in to the conference’s Easychair platform, but this time logging in as the “Proceedings author (IEEE Proceedings)” role.
  • Then you must click the red “Sign Copyright Agreement” button, as shown in the figure.
  • It is very important that the article title is the same in the copyright agreement, in the PDF of the article itself, and in the system information (Paper Information).
  • You will be redirected to the ecopyright.ieee.org website, titled IEEE Publication Agreement, as shown in the figure below.
  • Follow the five steps within the site and review your article’s title and author information, ensuring it is identical to the PDF version of the article.
  • When you reach step 4, you will need to enter your name as your signature.
  • In the fifth and final step, you will receive a confirmation email with a copy of the completed copyright form.

Step 5: Submit the final version of your article

Before uploading the final version of your article, please check that you have not added page numbers and that your figures and tables are in high resolution. Also, verify that you have used IEEE style for bibliographic references and that the article is formatted in letter size (8.5″ x 11″). Articles accepted for CLEI tracks must have a unique title, a unique abstract, and a unique list of keywords (Index Terms), all three in English only.

Also, verify that you have formatted the final version of your article into an IEEE Xplore-compatible PDF file. For this reason, you must use PDF eXpress to generate or verify the PDF file of your article (see Step 3). IEEE Xplore reserves the right not to publish non-compliant articles or those that do not follow the format.

It is important to remember that al least one of the authors must present the article at the conference; otherwise, the article will not be published in IEEE Xplore.